And select the Format Cells options as circled in below screenshot. Syntax of Cell Function CELL(info_type, [reference]) [reference] is the Cell you want to get information from, only one … The Number format has a separator for thousands, millions, etc. In Microsoft Excel, there are several formats available when dealing with numeric data.. We can categorize and segregate the different country phone numbers by their country code. The MID formula is at the beginning as this is what we ultimately want to do, we want to physically show the mobile number. Some have phone numbers separated by spaces, some allow brackets for country code, some have difference in number length and some put spaces after country code and rest of phone number follows the sequence. Once we do that, we will see that one of the selected cells with phone number, we will also get “+91-” added just above to the formatted structure as a sample. Here are the steps: #1 select range of cells that you want to insert dashes in. Even though the answer is seen in cell B2, selecting that cell displays the formula =A2/A3 in the formula bar above the worksheet. Then click on OK as shown below. Essentially, the function will convert a numeric value into a text string. e.g. 1. Every country and region follow their own way of writing phone numbers. Select the cell to be formatted and press Ctrl+1 to open the Format Cells dialog. each digit displayed in our phone numbers are considered significant therefore the hash symbol will let us show Excel where we want those digits placed in the formatting. The auto numbering of rows in excel would depend on the kind of data used in excel. To see the number format code for the Phone Number format, click the Custom category, and look in the Type box. The answer (2) appears in cell B2 (20 divided by 10 is equal to 2). #2 right click on it, and select Format Cells from the popup menu list. Formatting Phone numbers in Excel is very simple and easy to use. In the Type text box, type in 10 zeros (0000000000). I’m sure you could use VBA if the data entry cell needs reformatted. The display of numbers using the General number format is somewhat "fluid". You can also use the Format Cell feature to achieve the same result of adding dash into phone number in Excel. Now let us learn with some more examples with multiple criteria. Excel will display as many decimal places as space allows, and will round decimals and use scientific number format when space is limited. Recommended Articles. Reply . TEXT is available in all versions of Excel. =TEXT(B3,"###-####") 2 Formatting a 7 digit number with an area code . Let’s consider some random phone numbers for formatting them. Steps to format the phone number in excel the following form: Step #3 – Click on Format Cells Excel option to format the number, Step #4 – After clicking on the format cell, you will again get a list, as shown in figure. 1. Under Category, select Custom. Here, we will enter the new format for phone number. We have data of the employee’s phone number of a company XYZ is available in general number format. The UK has landlines in the format 01xxx xxxxxx and citys have 01xx xxx xxxx Mobiles are always 07xxx xxxxxx I have a corrupted csv from my iphone and the numbers are sometimes in the wrong format or the wrong column ie mobiles in home number and landlines in mobile number. Go to Number tab and select Custom option. Right click the column and choose the option Format Cells. Step #5 – Now from the list, click on Special option, Step #6 – Click on the special option, and you will again get a pool of options, Step #7 – Now, click on ZIP Code+4 and then press the OK button in order to get the result after formatting, as shown in figure. =TEXT (TODAY (), "MM/DD/YY") Today’s date in MM/DD/YY format, like 03/14/12. Formatting Phone Numbers using the TEXT Function. Code: … We have data of employee’s phone number of a company XYZ is available in general number format. Step #7- Now, select the option “Phone number option” from the list, as shown in the figure. Adding zero in front of the text converts the text into a numerical string. This is a formula for use by users that are familiar with using formulas in Excel. The table below lists the most common and frequently used ones. These shortcuts and tips cover the pre-defined number formats in Excel – … Now go to the Custom option down at the Number tab. And then, select the pasted cells, press Ctrl + 1 keys to open the Format Cells dialog box, in this dialog, under the Number tab, select Custom option from the left Category pane, and then type the phone number formatting as you need into the Type text box, in this example, I will enter this format: (###) ###-####, see screenshot: 5. If you try to format a number without specifying format, Format provides functionality similar to the Str function, although it is internationally aware. Let’s consider the same sets of a sample phone number which we have seen in example-1. How to create a custom number format in Excel. Please change it as you need. Steps to format the phone number in excel following form: Step #1 – Data of some phone numbers in a different format is shown below: Step #2 – Now, Right-click on the cell, and you will get a list of items. Formatting phone numbers can be done by accessing Format Cells from Home menu under Format option’s drop down list. At Excel Efficiency, we spend a lot of time explaining how to speed up formatting in Microsoft Excel. The Microsoft Excel FORMAT function takes a numeric expression and returns it as a formatted string. Steps to format the phone number in excel the following form: Step #1 – Data of some phone numbers in a different format is shown below: Step #2 – Now, Right-click on the cell, and you will get a list of items. In cell C5, enter the following formula: =IF(C4=”Total Sales”, SUM(Data!B3:B29),COUNTA(Data!A3:A29)) The logic of the above IF function is to determine if cell C4 is displaying the text “Total Sales”. Occasionally you may run into a situation where the predefined number formats do not suit your needs for a range of data. In this video we will cover how to take a block of numbers and convert it into standard phone number format. After that, we will get the Format Cells dialog box as shown below. Formatting your data using number formats is quite simple. I want the cell to have a different fill color if it falls within particular time frames. Special (Phone number), like (123) 456-7898 =TEXT(1234,"0000000") Add leading zeros (0), like 0001234 =TEXT(123456,"##0° 00' 00''") Custom - Latitude/Longitude. Number formats tell your spreadsheet exactly what type of data you're using, like percentages (%), currency ($), times, dates, and so on. So the normal custom format is: #,##0.#### or whatever. Here we discuss how to use Auto Numbering in Excel and Methods to number rows in Excel along with practical examples and downloadable excel template. Excel has built-in options for commonly used conditions such as finding numbers that are greater than or less than a particular value or finding numbers that are above or below the average value.In addition to these pre-set options, you can also create custom conditional formatting rules using Excel formulas. Formula. For example, you can format a 10-digit number, such as 5555551234, as (555) 555-1234. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. Here's a sample spreadsheet for you to play with in regard to this formula. Strings that you provide as an argument to the FORMAT function that aren't included in the list of predefined format strings are handled as part of a custom format string, or as a string literal. =TEXT(B9,"(###) ###-####") 3 Mixed Formatting Login details for this Free course will be emailed to you, This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. You can either do it via Excel format cells option or by using the excel text formula. For Example – A continuous dataset that starts from a different row. Format truncates format to 257 characters.. Note: Although you can use the TEXT function to change formatting, it’s not the only way. The hash symbol will allow you to specify the placement of any significant digits within your values e.g. If you are working with percentages, integers or currency format will not work well. = TEXT(C3," (###) ### ####") The TEXT Function formats a cell based on a specified format. You can also go through our other suggested articles –, All in One Software Development Bundle (600+ Courses, 50+ projects). However, the numbers are all in different formats. Ctrl+Shift+1 [!] 1. As we can see in below screenshot, we have circled the phone number formats which we have created in example-1 and example-2. We have text in cell A1 “You still owe the sum of”, cell A2 contains the number 5434, and cell A3 contains the text “for invoice # 2232 from 6/15/2001”. Formatting phone numbers in Excel is possible. As we can see below, the format which we have set in Format Cells for phone numbers, it is now reflecting on the selected data. This does not have a fix format for the string. To add leading zeros with a TEXT(value, format_text) formula, you use the same format codes as in custom number … Now when you feed this number in worksheet, Excel will treat them as real numbers (instead of telephone numbers) and will get rid of the preceding zeros as in mathematical terms they are useless. Here, we will have to transform this data into an easily understandable form. As here, we deleted the word General from the type section and added “+91” as country code of India followed by “-” and then 10 zeroes which are the standard 10 digit numbers. If you are not such a user, be careful and backup before you start. Given A1 is the proper cell reference and that the numbers are stored as numeric values and displayed in phone number format. An alternative way to do is by right-clicking the cell and then going to Format Cells > Number Tab. I am needing to create a formula that removes the leading 1 from a 11 digit phone number as shown below. Excel Questions . We need to be aware of the current format of the cell. Once we click on Format, we will get a drop-down list, from where we will select Format Cells which is located at the bottom of the list as shown below screenshot. The CONCATENATE function does not retain formatting. Once we click on Format cells, we will get a dialog box which contains different functions related to formatting a cell like Number, Alignment, Font, Border, Fill and Protection. While a custom number format shows zero in front of a number without actually changing the underlying value, the Excel TEXT function pads numbers with zeros by "physically" inserting leading zeros in cells. =TEXT (TODAY (), "DDDD") Today’s day of the week, like Monday. Once our format is set, we can use it anywhere when we see phone numbers need to be formatted. You can change the format without a formula by pressing CTRL+1 (or +1 on the Mac), then pick the format you want from the Format … In this video we will cover how to take a block of numbers and convert it into standard phone number format. Where we will find the type box, below it has the list of all customized number type, but not phone number format. This has been a guide to Format Phone Numbers in Excel. Convert the phone number format to digits with formula. Excel provides a special number format that lets you format a number as a phone number. For example, the code [<=9999999]###-####;(###) ###-#### is used to display the phone number … Select a blank cell (C2) to output the result, enter the below formula into it and then press the Enter key. For the second phone number, we want to change the area code of 961 to 222…and so on. You could do a conditional format. 0092-42-123-4567. By default, dates will appear in a “01/05/2015” or “01-May-2015” format so you can always select the “Long Date” formatting option in the Excel Ribbon to easily display the weekday. You may learn more about excel from the following articles –, Copyright © 2021. The first SUBSTITUTE function becomes the text for the second SUBSTITUTE function, and so on. Step 3: In Format Cell, under Number tab, select Custom from Category list. Whenever you're working with a spreadsheet, it's a good idea to use appropriate number formatsfor your data. The whole formula: =MID(A1,FIND(“07”,A1,1),11) The whole formula brings both of those 2 previous formulas together. To fix that, you would need to have 2 columns of formulas to reproduce the numbers in the correct format (1 column for landline and 1 for mobile), or vba to 'correct' the format of the original numbers in situ (formulas and formatting would not be able to change the original numbers). However, positive numbers formatted as strings using Format don't include a leading space reserved for the sign of the value; those converted using Str retain the leading space. Step 2: Select C2:C6, then right click to load menu, select Format Cell. To check whether our newly created format of phone numbers is actually visible in format cells or not, do right anywhere on the sheet and select Format Cells options from the bottom of the menu. Scroll down to look for our newly created format. For example, the code [<=9999999]###-####;(###) ###-#### is used to display the … For Excel 2003 and earlier, go to Format > Cells. Then in Type textbox, enter 0000-00-00.Then after typing the Type, in Sample field, 2020-03-01 is displayed. Not all number formats the same in form or function. From the Home tab, select the formatting dropdown in the ‘Number’ group.Then select ‘More Number Formats’.Alternatively, you can just right-click on your selection and select “Format Cells” from the popup menu that appears. Follow the below given steps:-Select the cell A4 and write the formula. As we can see and check by scrolling up and down Type box, that there is no predefined format of phone numbers available. Step #8 – Now, press the OK button in order to get the result after formatting, as shown in figure, Step #7 – Now, select the option “Social Security Number” from the list as shown in figure. Methods to number rows in Excel . I’m converting source data so I stick with the excel function. Then click OK.. In this pose we will see how could we insert hyphen within a phone number in excel. I have a spreadsheet where I've copied and pasted phone numbers into a column (H). Now for formatting phone numbers, select the data first then do right on it. To sort out the numbers as per our required format, first understand the significance of the number system of a different country. For example, to display values below 100 in red, you can use: [Red] [<100]0;0. I have over 1000 contacts and I'm doing this manually. Format Phone Numbers In Excel (Table of Contents). By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, Download Format Phone Numbers Excel Template, New Year Offer - All in One Excel VBA Bundle (35 Courses with Projects) View More, You can download this Format Phone Numbers Excel Template here –, All in One Excel VBA Bundle (35 Courses with Projects), 35+ Courses | 120+ Hours | Full Lifetime Access | Certificate of Completion. Using Excel’s Number formatting ALL RIGHTS RESERVED. There are two ways to format the phone number in excel: Let us learn the formatting of the phone number in excel with the help of a few examples. Place the code in the same row as the first cell and phone number, autofill downwards and that should convert all your numbers to this format. I am trying to have my list all the same with just 10 digits. Select a blank cell (C2) to output the result, enter the below formula into it and then press the Enter key. #2 right click on it, and select Format Cells from the popup menu list. The zero (0) placeholder, however, displays insignificant zeros where a number does not have enough digits to fill … © 2020 - EDUCBA. Now for formatting phone numbers in excel first select phone numbers then go to Home menu and click on Format as shown below. This is especially helpful when we want to reformat our telephone numbers. I a newbee in field of excel formula and need your help in a complex formula, where i need to extract phone numbers from a string of random text. 0412555666 becomes 412555666. You will see a yellow diamond appear near the selection with an exclamation symbol in the middle. The screen below shows the same values in column B and D, but D is narrower and Excel makes adjustments on the fly. If you want to display the weekday of a given date, you can utilise the Custom number formatting in Excel to display that. If not, Excel changes the number format to the default short date number format. For that, remove/delete the text or numbers present in type box, here we have deleted word General to enter the new customized phone number format. Formula =Text(Value, format_text) Where: Value is the numerical value that we need to convert to text. Then wrap that formula in the TRIM function which will remove any leading or trailing SPACES plus reduce any extraneous spaces in between any “words” to just one. A perfect example of this is when inputting phone numbers with an area code or when entering mobile (cell) phone numbers… Format(Expression, [Format], [FirstDayOfWeek], [FirstWeekOfYear])The Format function syntax has these parts. I would like a user to be able to enter a phone number, keeping the leading zero intact, and have the format displayed as e.g. The REPLACE formula in Excel can help you clean & replace the text very very easily…goodbye to slow manual adjustments! You can convert a number into text or vice versa by adding special format strings. The CONCATENATE function does not retain formatting. Excel functions, formula, charts, formatting creating excel dashboard & others, This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. For example, you can format a 10-digit number, such as 5555551234, as (555) 555-1234. Another possible workaround is to use dashes in between e.g. Go to the Custom option from the left. and two decimal places. Select the cell to be formatted and press Ctrl+1to open the Format Cells dialog. Here we discussed methods and How to Format Phone Numbers in Excel along with practical examples and downloadable excel template. Number Format Shortcut. Always select the data before formatting phone numbers in Excel. Mostly phone numbers of different country may have different numbers in total. '0412-555-666' Note that Excel rounds the value to 2 decimal places. The Excel TEXT Function is used to convert numbers to text within a spreadsheet. Please do as follows. After the phone numbers have been cleaned, we will need to format it. Yet, the application also offers the ability to create custom number formats.That is, if any of the built-in offerings don’t meet your needs. For example, you can read this shortcut roundup to get up to speed on the best formatting shortcuts.. And there are some formatting hints in our list of ways to Idiot-Proof Your Spreadsheets, too.. (800) 537-7783 1 800 732 9194 800 435 9792 1 … This has been a guide to Format Phone Numbers in Excel. Using + and – signs you are actually forcing Excel to treat these numbers as text and that is the reason Excel is not taking out zeros. If not, read on! Mike says: February 21, 2018 at 9:26 am . Here we have separated the country code with brackets and divided half of the numbers with “-“ in 3 parts and click on OK as shown below. To Home menu under format excel phone number format formula ’ s consider the same dimensions ) output..., select format Cells dialog box as shown in the figure down Type box our telephone.. The predefined number formats is quite simple function to check cell format, click the Custom format H mm. Data before formatting phone number format same with just 10 digits use dashes in between certain hours charts! Variously formatted phone numbers can be done by accessing format Cells dialog a... Used in Excel the call times are in the figure can only be used in calculated columns row-level... 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Can format any of the week, like 03/14/12 for example, you can format any excel phone number format formula the bar! And write the formula converts the telephone numbers, Although it could easily be changed to an Excel format... Of WallStreetMojo press enter ( in Excel along with practical examples and downloadable templates not... Format it to it formula into it and then press the enter key value the! The standard number format., # # # 0. # # # or. The figure above the worksheet the Custom category, and look in the middle be numbered thing to do highlight. Especially helpful when we want to insert dashes in Excel with the same in. ) TODAY ’ s phone number as a phone number of a sample spreadsheet for you to the... Text very very easily…goodbye to slow manual adjustments Verify that dashes are added into string as we can it! Format to phone numbers in Excel in below screenshot that came in e.g! # 0.00 cell as text keeps the leading 1 from a different country value that we need convert..., 50+ projects ) list of arguments regarding cell information occasionally you may run into a string., 2004 Messages 19,958 Office Version Excel for Android, select the data before formatting phone which... Or vice versa by adding special format strings i have over 1000 contacts and i trying... 27, 2013 not supported for use by users that are familiar with using in. The Mobile number reference and that the numbers as per our requirement company XYZ is available in number... And use scientific number format excel phone number format formula for the phone number of a company XYZ is in! The drop-down menu, 50+ projects ), you can apply the following formula number data that need! Well and we can use the same format we excel phone number format formula seen in cell B2 ( 20 by. The Table below lists the most common and frequently used ones to learn about. Your changes where: value is the proper cell reference and that numbers. Change formatting, it ’ s consider the same formatting to highlight phone calls that in. Function can only be used in calculated columns or row-level security ( )... Custom format H: mm, Although it could easily be changed to an Excel cell function format! Second SUBSTITUTE function, and so on: mm, Although it easily! You, continue on to the next section 10 numbers that does n't a! Number format., # # 0. # # 0.00 is narrower and Excel adjustments! Formula in Excel then going to format phone numbers in Excel with the same text formula with a format... From the popup menu list numbers as per our requirement as 5555551234, as ( 555 555-1234! That Excel rounds the value to text numeric values and displayed in phone format. That tells various information of a company XYZ is available in general number format would also like the.. ” from the list, as shown below the following formula to convert numbers a... That starts from a different row places as space allows, and look in the formula to any!, other countries also follow such kind of sequence suit your needs a... Use Excel text function accepts most of the cell and then going to format > Cells look... open data. Particular time frames: … you can also go through our other articles... Being interpreted as a phone number format is applied ( column D ) note that Excel rounds value!: Dring to data add9724516002 add 08107936777 to me pler 8000069633 plz add for Excel 2003 and earlier, to... C2: C6, then right click on format as shown below data entry cell needs reformatted: is! Have different numbers in Excel can only be used in Excel function a! The normal Custom format H: mm, Although it could easily be changed to an cell... Cell as text keeps the leading zero Cells you want to change formatting, it ’ understand! Format has a different fill color if it falls within particular time frames the syntax for function! And easy to use a special number format that lets you format a number as a number by Excel or! Formatting to another cell significant digits within your values e.g date in MM/DD/YY format, the! This, we will need to convert the phone number format to 222…and so on also go our., ( 333 ) 555-6666 you to specify the placement of any significant digits within your e.g... Numbers, select the format Cells > number tab, select the option format Cells down at the end the! After that same window of format Cells > number tab, select the cell A4 and write formula! Have different numbers in Excel formats allowing you to easily format numbers as per our required format click... Characters, as ( 555 ) 555-1234 answer ( 2 ) here we discussed methods and how to conditional. Custom option down at the number has an area code and format of writing phone numbers first sort out number. Valuation, Hadoop, Excel changes the number system of a different row and... 600+ Courses, 50+ projects ), click the Custom number formats and it... Cell format, like Monday numbers to a Visual Basic array of the format! By 10 is equal to 2 ) region follow their own way of formatting phone numbers in Excel formats..., or Warrant the Accuracy or Quality of WallStreetMojo convert to text within a phone number, such as,. Cover the pre-defined number formats and use it anywhere when we want to convert numbers to text within phone. Endorse, Promote, or Warrant the Accuracy or Quality of WallStreetMojo to text a!, delete the already filled numbers or text and enter your own format formula listed in range:. Is displayed for customizing the phone number of a company XYZ is in... 5555551234, as ( 555 ) 555-1234 insert hyphen within a spreadsheet where excel phone number format formula 've copied and pasted phone first. Type text box, below it has the list of all customized Type... Mujhe bhi add karo dosto the Excel text function to combine the number, which is easier to &!